Privacy Policy

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Privacy Policy – Chelmsford Young Farmers Club

Last updated: May 2026

Chelmsford Young Farmers Club (“the Club”, “we”, “our”, or “us”) is committed to protecting your privacy and handling your personal information responsibly.

This Privacy Policy explains how we collect, use, store, and share your personal data when you use our website, contact us, or become involved with the Club.

1. Information We Collect

We may collect and store the following information:

• Full name
• Email address
• Telephone number
• Postal address
• Date of birth
• Emergency contact details
• Membership information
• Event attendance information
• Any information submitted through contact or application forms

2. How We Use Your Information

We use your information to:

• Manage club membership
• Contact members regarding meetings, events, competitions, and activities
• Administer the Club and its activities
• Maintain safeguarding and welfare records where required
• Respond to enquiries
• Share relevant information with Essex Young Farmers for membership and organisational purposes
• Comply with legal or safeguarding obligations

3. Sharing Your Information

Your information may be shared with:

• Members of the Chelmsford Young Farmers Club committee where necessary for club administration
• Essex Young Farmers for membership, event administration, safeguarding, and organisational purposes
• Relevant authorities where legally required

We do not sell your personal information to third parties.

4. How We Store Your Data

We take reasonable steps to keep your personal information secure.

Information may be stored:

• On password-protected devices
• Within secure online systems used for club administration
• In email communications used by authorised committee members

We will only keep personal data for as long as reasonably necessary for club administration and legal obligations.

5. Your Rights

Under UK data protection law, you have the right to:

• Request access to the personal information we hold about you
• Request correction of inaccurate information
• Request deletion of your information where appropriate
• Withdraw consent for communications at any time
• Complain to the Information Commissioner’s Office (ICO)

6. Cookies and Website Usage

Our website may use cookies or basic analytics to help improve the website experience.

You can control cookies through your browser settings.

7. Contact Us

If you have any questions about this Privacy Policy or how your information is handled, please contact:

Chelmsford Young Farmers Club

info@chelmsfordyfc.org